Planning a wedding is exciting, but once you start researching wedding suppliers in Perth, it can quickly feel like there are endless decisions to make. From photographers and florists to celebrants, DJs and caterers, choosing the right team can have a huge impact on how your wedding day looks, feels and runs.

Before signing a contract or paying a deposit, it’s important to make sure you understand exactly what you’re booking.

To help make the process a little easier, here are some of the most important questions to ask wedding suppliers before booking.

1. Are you available on our wedding date?

It might sound obvious, but always start here!

Before getting too far into conversations about packages and pricing, confirm that your preferred supplier is available on your wedding date. If your date is flexible, it can also be helpful to provide a couple of alternative options.

For popular Perth wedding suppliers, particularly during peak wedding season, dates can book out well in advance.

2. What is included in your package?

One of the most important questions to ask is exactly what is included in the price you’ve been quoted.

Packages can vary significantly between suppliers, so it’s worth understanding the finer details before comparing prices. For example:

• How many hours of photography are included?
• How many floral arrangements or personal flowers are included?
• How long will your DJ be playing?
• Is delivery and set-up included?
• Are travel costs included?
• Are there any additional administration or booking fees?

Two packages may appear similar at first glance but include very different things.

Always ask for a clear breakdown of what is included so you can confidently compare your options.

3. Are there any additional costs we should know about?

A lower starting price doesn’t always mean a lower final cost.

Before booking, ask whether there are any additional fees that may be added later. This could include:

• Travel fees
• Delivery and collection
• Set-up or pack-down
• Overtime
• Additional staff
• Equipment hire
• Public holiday surcharges
• Venue-specific costs

Understanding the full investment upfront can help avoid unexpected surprises later in the planning process.

4. How does the booking and payment process work?

Every supplier will have a slightly different booking process.

Before committing, ask:

• How much is the deposit?
• When is the final payment due?
• Is the deposit refundable?
• What happens if we need to change our date?
• Are payment plans available?

It’s also important to understand when your booking is officially confirmed. In most cases, a date is not secured until a contract has been signed and the required deposit has been paid.

5. What happens if we need to change or postpone our wedding?

While nobody wants to think about plans changing, it’s always worth understanding a supplier’s policies before booking.

Ask what happens if:

• You need to change your wedding date
• Your guest numbers change significantly
• You need to postpone
• Your venue changes
• You decide to cancel

Make sure you understand any fees or conditions associated with changes before signing your contract.

6. Have you worked at our venue before?

This isn’t necessarily a deal-breaker if they haven’t, but experience at your venue can sometimes be helpful.

Suppliers who have worked at your venue before may already understand:

• The layout of the space
• Access and bump-in requirements
• Lighting conditions
• Where suppliers can set up
• Venue restrictions
• Timings and logistics

That said, a great wedding supplier should also be confident working at new venues and adapting their approach to suit the space.

7. Can we see examples of your previous work?

Your wedding suppliers play a huge role in bringing your vision to life, so make sure their work aligns with the style and experience you’re hoping to create.

Ask to see:

• Recent galleries
• Real weddings
• Videos
• Examples from similar venues
• Examples of weddings with a similar style or guest count

Instagram can be a great starting point, but don’t be afraid to ask for more detailed examples of their work.

8. Who will actually be working at our wedding?

This is particularly important for suppliers with larger teams.

For example, you might meet with one person during the booking process but have another team member photograph your wedding, coordinate your event or deliver the service on the day.

Ask:

• Will you personally be there on the day?
• Who else will be involved?
• Can we meet them beforehand?
• What happens if someone becomes unavailable?

Knowing exactly who will be part of your wedding team can give you extra confidence before booking.

9. How do you communicate throughout the planning process?

Some couples prefer regular check-ins, while others are happy to organise most things closer to the wedding.

Ask your supplier:

• How will we communicate?
• How often will we hear from you?
• When do you need our final details?
• Who should we contact if we have questions?

Understanding how the planning process works can help you choose suppliers whose approach suits you.

10. Do you have a backup plan?

Weddings involve a lot of moving parts, so it’s always worth asking suppliers about their contingency plans.

For example:

• What happens if you become unwell?
• Do you have backup equipment?
• What happens if there is bad weather?
• Do you have another team member who can step in?

A professional supplier should have systems in place to manage unexpected situations and keep things running as smoothly as possible.

11. Can we customise the package?

Every wedding is different, and you may not need every inclusion offered within a standard package.

Ask whether you can:

• Add additional hours
• Remove services you don’t need
• Upgrade particular inclusions
• Create a more tailored package

This is particularly important when working within a specific budget.

12. Do you have any recommendations for other wedding suppliers?

Your suppliers work within the wedding industry every weekend, so they often know other incredible businesses who may be a great fit for your day.

A photographer may know a celebrant whose personality would suit you perfectly, while your florist may have worked alongside a stylist who creates a similar aesthetic to what you’re envisioning.

Building a team of suppliers who know and work well with one another can also make the planning process easier.

13. Are you the right fit for us?

Finally, don’t forget to consider more than just pricing.

Your wedding suppliers will play an important role in one of the biggest days of your life, so it’s important to choose people whose approach, personality and work genuinely feel right for you.

Ask yourself:

• Do we like their style?
• Do they understand our vision?
• Do we feel comfortable communicating with them?
• Do they seem organised and professional?
• Can we imagine having them involved in our wedding day?

Sometimes the right supplier isn’t simply the cheapest option. Finding someone you trust and genuinely connect with can be just as important.

Feeling Overwhelmed by Choosing Wedding Suppliers?

Finding, researching, comparing and booking every individual wedding supplier can take a lot of time, especially when you’re trying to coordinate different packages, availability and pricing.

At Confetti + Co, our All-Inclusive Wedding Packages bring together the key elements of your wedding with a carefully curated selection of trusted suppliers. Instead of starting from scratch with every individual booking, you can explore a range of options and build a wedding package that suits your vision, priorities and budget.

Because at the end of the day, planning your wedding should be exciting, not feel like a full-time job.